Microsoft Word Formatting Tips*
(*and Excel, and Publisher, and Power Point too)
Ever have trouble positioning a picture in a Word document? Ever have trouble emailing a document because it is too large? Microsoft provides tools for compressing large documents, based upon your target media. See tips below:
I want to...
- Position photos in my documents
- Compress my documents for emailing
Position Photos in Documents
You can tell Word how you want your photo to appear in the document. Simply select the photo and choose your layout option. In Office 2003 it's called "Format Picture", in Word 2007 it's called "Text Wrapping".
Text wrapping examples
How to with: Office 2003 Office 2007
Word 2003 Text Wrapping
Right click the image, choose Format Picture..., or on the top menu choose Format, then Picture...
Click the Layout tab and choose a Wrapping style.
Word 2007 Text Wrapping
Right click the image, choose Text Wrapping, then choose your Wrapping style, or on the top menu choose Format, then Text Wrapping, then choose a Wrapping style.
Text Wrapping Examples
"Inline" layout forces the photo to display as though it were part of the document text. Using "Inline", you will have less control as to where your picture is placed on the page.
"Square" allows the text to wrap around the image. This allows much more control over where you can place your image in the document.
"Tight" allows the text to wrap around irregularly shaped images. This can be tricky to use but is sometimes rewarding. Easy to do in Office 2007, in Office 2003, not so much.
"Front" puts your image in front of the text, allowing the text to flow behind it. This can work well in certain cases if your image is partially transparent.
"Behind" allows text to flow over the top of your image. Use this with care, it can be hard to select a "behind" image once it is hidden behind text.
You can tell Word, Publisher, Excel and PowerPoint to compress your photos to reduce the file size.
Today's digital cameras produce huge picture files. When those pictures are inserted in documents, the documents themselves become very large. Using the supplied picture formatting tools you can crop, then compress your photos.
Right click the image, choose Format Picture, click the Picture tab, click on Compress, select All pictures in document, select Web/Screen, check Compress pictures and Delete cropped areas of pictures, then click OK.
Send questions to firstname.lastname@example.org.
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